Privacy Policy

Effective Date: 1 January 2025 | Last Updated: May 2025

MGS Group Ltd (‘MGS’, ‘we’, ‘us’, ‘our’) is committed to protecting your personal data. This policy explains what we collect, why we collect it, how we use it, and your rights under applicable law — including the UK GDPR and EU GDPR.

1. Who We Are

MGS Group Ltd is the data controller for personal information collected through this website and our services. If you have questions about this policy, contact our Data Protection lead at: privacy@mgsgroup.com

2. What We Collect

Identity & Contact Data – Name, email address, phone number, job title, and company name provided via contact forms or service enquiries.
Technical Data – IP address, browser type, device identifiers, and usage data collected automatically when you visit our site.
Professional Data – CVs, work history, and credentials submitted by candidates.
Communications Data – Records of your email correspondence or enquiries with us.

3. How We Use Your Data

To respond to enquiries and deliver the services you request.
To assess candidate suitability for roles we are recruiting for.
To send service updates or relevant communications (with consent or legitimate interest).
To comply with legal and regulatory obligations.
To improve our website and service performance (analytics, non-personal).

4. Legal Basis for Processing

We process your data on the following legal bases: contract performance, legal obligation, legitimate interests (improving our services, security), and consent (where explicitly obtained).

5. Data Sharing

We do not sell your personal data. We may share it with trusted third-party service providers (e.g. cloud infrastructure, CRM platforms) under strict data processing agreements, or where required by law.

6. International Transfers

MGS operates globally with teams in the UK, Latvia, India, and Morocco. Data transferred outside the UK/EEA is protected by Standard Contractual Clauses or equivalent safeguards.

7. Data Retention

We retain personal data only as long as necessary for the purpose it was collected. Candidate data is typically retained for 24 months. Contact enquiry data is retained for 12 months unless an ongoing relationship exists.

8. Your Rights

Right to access your data.
Right to rectification of inaccurate data.
Right to erasure (‘right to be forgotten’).
Right to restrict or object to processing.
Right to data portability.
Right to withdraw consent at any time.

To exercise any of these rights, email: privacy@mgsgroup.com. You also have the right to lodge a complaint with the ICO (UK) or your local supervisory authority.

9. Cookies

Our website uses essential and analytical cookies. You can manage your cookie preferences via our cookie banner. We do not use cookies for advertising or tracking across third-party sites.

10. Changes to This Policy

We may update this policy periodically. Material changes will be communicated via the website. Continued use of our services after any update constitutes acceptance of the revised policy.